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Bag RFQ Checklist: 12 Points to Include in a Custom Bag Quote Request

A request for quote for custom bags is answered within 24 hours when it carries 12 fields: bag type, quantity, dimensions in cm, fabric, colourways, logo method and file, hardware, packaging, target market, delivery date, incoterm and whether you need a sample. An RFQ missing two of them typically costs 2–3 email rounds and 3–5 days. This checklist is the one our quoting team works from; MOQ 300 pieces.
12 RFQ fields·Quote within 24 h·MOQ from 300 pcs·Sample 5–7 days·Schedule confirmed in the quotation
24 h
Quote turnaround
300 pcs
MOQ per style
5–7 days
Custom sample
30 / 70
Payment terms
The checklist

Bag RFQ Checklist: 12 Fields a Factory Needs to Quote a Custom Bag

Each field below states what to write and why the quote depends on it. Bag type, quantity, fabric and dimensions are the four without which no price can be given; the other eight decide the accuracy of the lead time and the packaging line.
1

Bag type and sub-type

Name the category and sub-type: a gym duffel, a yoga mat bag, a dry bag. A reference photo or a link to one of our 8 category pages fixes the pattern family and saves one round.
Photo or product link
2

Quantity per style and colourway

Write pcs with colour quantities agreed in your quote, not a total. 600 pcs as 2 colourways is 2 × 300; 600 pcs in 1 colour is 1 × 600 and prices differently. MOQ is 300 pieces; see the MOQ guide.
pcs × colourways
3

Dimensions and capacity

L × W × H in cm and volume in litres. A 50 × 28 × 28 cm duffel is roughly 35–40 L; a 12 × 6 × 4 cm belt is 1–1.5 L. Bulk holds ±1 cm; the design page lists typical sizes by bag type.
cm + litres
4

Fabric and weight

Fabric choice, consumption, lining and finishing affect the unit price. Compare quotations against the same approved specification. material guide.
Denier / GSM / coating
5

Colours

Pantone codes for body, lining and webbing, or a physical swatch. Each colourway is its own 300 pcs minimum and its own dye lot; lab dips take 5–7 days. See materials and colours.
Pantone TCX / TPG
6

Logo method and artwork file

Choose from 7 methods or ask us to recommend one: embroidery, screen print, heat transfer, woven label, PU patch, deboss, metal badge. Attach AI, PDF or 300 DPI PNG with Pantone codes and the logo size in cm. See the logo method guide.
AI / PDF / PNG 300 DPI
7

Hardware

Zipper brand and size (#3–#10, YKK or SBS), buckle and slider widths in mm (20–50 mm), feet, pullers. Stock hardware adds 0 days; custom-moulded hardware with your logo adds 10–15 days. Details on trims and hardware.
Stock 0 days · Mould +10–15
8

Packaging

Send the current requirements for your marketplace and destination, including barcodes, bagging, warnings, carton size and weight. We confirm the packing specification and its cost before production. packaging and FBA prep.
Polybag · Box · FNSKU
9

Target market and channel

Country and channel: Amazon US, EU retail, gym chain giveaway. The market decides label content, carton marks and which documents ship with the order; the channel decides whether free white-background photography is useful.
Country + channel
10

Delivery date

The date goods must leave the factory or arrive. We confirm the production schedule after reviewing the specification, material availability and target quantity. Allow separate time for sample approval and freight. A fixed date lets us flag which options must be dropped.
Ex-factory or in-hand date
11

Incoterm and destination

The quotation and order documents confirm the payment schedule, inspection arrangements and shipment-release requirements. Review these terms before approving the order. packing and shipping terms.
FOB · CIF · DDP
12

Sample requirement

Existing showroom samples are free, with courier paid by the buyer. Custom prototypes take 5–7 working days after the specification is confirmed. We quote the prototype fee, courier charge and any sample-fee credit before work starts. free sample.
Existing free · Prototype 5–7 days
Have all 12? Paste them into the quote form. Have only 4? Send those and we ask for the rest in one email, not five.
Comparison

Request for Quote for Custom Bags: Good RFQ vs Weak RFQ, Field by Field

Two versions of the same request. The left column is quoted in 24 hours; the right column starts a question loop. Both are real patterns from incoming RFQs, with identifying details removed.
Field
Bag type
Good RFQ
Wet-dry gym duffel, ref photo attached
Weak RFQ
“Sports bag”
What the weak version costs
1 round to fix the pattern family
Field
Quantity
Good RFQ
500 pcs × 2 colourways
Weak RFQ
“Around 1,000, maybe less”
What the weak version costs
Price tier cannot be set; 1 round
Field
Dimensions
Good RFQ
52 × 28 × 26 cm, about 38 L
Weak RFQ
“Medium size”
What the weak version costs
Fabric consumption unknown; 1 round
Field
Fabric
Good RFQ
900D polyester, PU backing, 210D lining
Weak RFQ
“Good waterproof material”
What the weak version costs
Compare costs in your quotation
Field
Colours
Good RFQ
Pantone 19-4028 body, 11-0601 webbing
Weak RFQ
“Navy and white”
What the weak version costs
Lab dip cannot start; +5–7 days later
Field
Logo
Good RFQ
Embroidery 8 cm on front panel; AI file attached
Weak RFQ
JPG screenshot, 400 px
What the weak version costs
Artwork redraw; embroidery tape delayed 2–3 days
Field
Hardware
Good RFQ
#8 YKK coil zip, 38 mm buckles, 4 metal feet
Weak RFQ
Not mentioned
What the weak version costs
Quoted on stock; changed later, +10–15 days if moulded
Field
Packaging
Good RFQ
Polybag + hangtag, 20 pcs per carton, FNSKU
Weak RFQ
Not mentioned
What the weak version costs
Carton count and freight estimate missing
Field
Market
Good RFQ
Amazon US
Weak RFQ
Not mentioned
What the weak version costs
Label content and photography unplanned
Field
Date
Good RFQ
Ex-factory by a named week
Weak RFQ
“ASAP”
What the weak version costs
No basis to drop options that add days
Field
Incoterm
Good RFQ
FOB Guangzhou; DDP quote also requested
Weak RFQ
Not mentioned
What the weak version costs
Freight line missing from comparison
Field
Sample
Good RFQ
Prototype wanted; courier address given
Weak RFQ
Not mentioned
What the weak version costs
Sample starts 1 email later
Good RFQ
Quoted in 24 h
Weak RFQ
2–3 rounds, 3–5 days
Fields that block a price
4
Fields that block a date
8
After sending

What Happens After You Send a Bag RFQ: The First 24 Hours at the Factory

A complete RFQ moves through five desks in one working day. Each step names who touches it and what comes back to you.
Hour 0

RFQ logged

Your request gets a project code. Files (photo, tech pack, logo) are stored under that code and not shared beyond the quoting team; an NDA is signed on request before any sampling starts.
Hour 0–2

Field check

A merchandiser checks the 12 fields. Anything missing is asked in one email with 2–5 numbered questions, not a series. If quantity, fabric and dimensions are present, costing starts in parallel.
Hour 2–8

Pattern and fabric match

One of 10+ in-house designers matches the request to an existing pattern from our 100+ monthly models (ODM) or flags a new pattern (OEM, sample 7–10 days). Sourcing confirms the fabric is in-network (0 days) or out-of-network (+7–14 days).
Hour 8–20

Costing

Fabric consumption in m per bag, sewing minutes by pocket and compartment count, hardware, logo tier and packaging are priced as separate lines. Order size sets the tier: 300–1,000, 1,000–5,000 or 5,000–20,000 pcs. Method in cost factors.
Hour 20–24

Quote sent

You receive a unit price range per colourway, MOQ, sample cost ($30–150, refunded on production), lead time by tier and the incoterm requested. Every option that adds days is marked so you can remove it.
Day 2–9

Sample on approval

Confirm the quote and the sample is cut: 5–7 working days for a prototype, 1–2 days to ship an existing model. Photos first, then the courier bag ($30–60). Steps in sample development.
Quote
Within 24 h
Questions, if any
1 email
Sample
5–7 days
Sample fee
Credit terms agreed in your quote
Send the RFQ by form or to info@venlinker.com. Either way it reaches the same quoting desk.

Send Your Bag RFQ and Get a Quote in 24 Hours

Paste the 12 fields into the form or attach a tech pack. You get a unit price range, MOQ per colourway, sample cost and lead time within one working day.
By bag type

Bag RFQ Checklist by Bag Type: Extra Fields for Duffels, Mat Bags, Dry Bags and Sets

Some bag types need one or two fields beyond the 12. The extra field is the one that most often triggers a second question, so add it to the first email.

Gym duffels and backpacks

Add shoe compartment length (32–36 cm for EU 42), wet pocket lining (TPU or PEVA) and laptop sleeve size (13–16 in). These decide 2–6 extra sewing minutes per bag. See shoe-compartment gym bags and gym backpacks.
Shoe bay cm · Wet lining · Sleeve in

Yoga mat bags and totes

Add the mat size the bag must hold: 61 × 173 cm standard or 66 × 183 cm long, and rolled diameter 12–15 cm. Bag length then runs 65–72 cm. See yoga mat bags and mat sling bags.
Mat 61 or 66 cm · Roll 12–15 cm

Running belts and waist packs

Add waist range in cm (typically 60–120 cm), phone size (up to 17 cm), and whether bottle holsters (250–500 ml) are needed. Fabric is 210D–420D nylon. See running belts and hydration waist packs.
Waist cm · Phone cm · Bottles ml

Dry bags and wet bags

Add construction: welded TPU (in-house high-frequency welding) or sewn with taped seams, roll-top turns (3), and volume 5–30 L. Welded bags need TPU 0.3–0.5 mm. See dry bags and wet bags.
Welded or sewn · 5–30 L

Team and equipment bags

Add the equipment: ball count and size (size 5 football, 22 cm), racket count (2–6), helmet dimensions. Team duffels run 60–90 L in 900D–1680D. See ball bags and racket bags.
Ball / racket count · 60–90 L

Bag sets and pouches

List every piece with its own quantity: duffel 300 + shoe bag 300 + wet pouch 300 is three styles. Sets lift order value 25–40% and share one logo standard. See gym bag sets and wet pouches.
Qty per piece · 3 styles = 3 MOQs
Common problems

Custom Bag Quote Request Mistakes That Delay Your Quote by Days

Six patterns that turn a 24-hour quote into a week, and the control that removes each one before you press send.
Total quantity with no split by colourway
Cause: MOQ read as per style only. Control: write pcs × colourways; 900 pcs can be 3 × 300 (3 dye lots) or 1 × 900 (1 dye lot) and the price differs. See the MOQ guide.
Fabric described by adjective
Cause: no denier or GSM. Control: name a fabric from the material guide or ask for a swatch set with the sample; the fabric line is 35–50% of the price.
Logo sent as a screenshot
Cause: no vector file on hand. Control: AI, PDF or 300 DPI PNG at actual size; if only a JPG exists, say so and we redraw for embroidery at no charge within the 5–7 day sample window. See the logo method guide.
Quote compared without an incoterm
Cause: one factory quotes FOB, another EXW. Control: ask every factory for FOB Guangzhou plus a DDP line to your address; shipping terms explains what each includes.
Date given as ASAP
Cause: no launch date fixed. Control: give an in-hand week; we work back through 25–50 days bulk, 5–7 days sample and transit and tell you which options (custom mould +10–15 days) must go.
Sample requested after the quote
Cause: sample seen as a later step. Control: tick the sample field in the RFQ; an existing-model sample ships free in 1–2 days while the quote is being prepared. See free sample.
Factory

Bag Factory That Answers Your RFQ: 5,000 m² in Guangzhou, 10+ Lines, In-House Sample Room

Your RFQ is costed by the factory that will sew the order, not a trading desk: 10+ production lines, 500+ staff, 10+ in-house designers and 200+ verified fabric suppliers in Huadu District, Guangzhou. Visit Mon–Sat, 40 min from Baiyun airport with pickup, or take a live video tour.

2010

Founded

5,000 m²

Factory floor

500+

Staff

10+

Production lines

50,000+

Bags per month

200+

Fabric suppliers

Prefer to Talk Through the RFQ First

Email info@venlinker.com or message +86 133 6639 6425. A merchandiser walks through the 12 fields with you in one call and sends the quote within 24 hours of that call.
Related guides

More Custom Bag Buyer Guides: MOQ, Samples, Materials, Logo, Cost, Shipping

The RFQ checklist is stage 4 of the buyer journey. The guides below cover the stages before and after it, all with the same verified numbers.

Custom Bag MOQ Guide

Why the minimum is 300 pieces: cutting lays, 50–100 m fabric rolls and dye lots. How colourways, hardware and print move the number, with 3-colourway math.
View details →
MOQ 300 pieces
Bag sets · Cost factors

Sample Cost and Lead Time

Existing showroom samples are free, with courier paid by the buyer. Custom prototypes take 5–7 working days after the specification is confirmed. We quote the prototype fee, courier charge and any sample-fee credit before work starts.
View details →
Credit terms agreed in your quote
Free sample · Sample development

Bag Material Guide

Polyester 300D–1680D, nylon 210D–840D, ripstop, neoprene 2–4 mm, RPET, TPU/PVC, mesh, canvas 10–16 oz and PU compared by GSM, water resistance, weight and cost tier.
View details →
12 fabrics · 3 coatings · 2 linings
Materials & colours · Material sourcing

Logo Method Guide

7 methods with minimum sizes, colour limits, wash ratings and artwork specs; decision tables by fabric and by order quantity from 300 to 20,000 pcs.
View details →
7 methods · Min logo 2 cm
Logo service page · Graphics & printing

OEM, ODM and Private Label

Three routes compared: your tech pack (OEM, sample 7–10 days), our models modified (ODM, sample 5–7 days) and full private label ranges of 3–8 SKUs under one brand standard.
View details →
Same 300 pcs MOQ on every route
OEM / ODM workflow · Private label

Custom Bag Cost Factors

Fabric choice, consumption, lining and finishing affect the unit price. Compare quotations against the same approved specification.
View details →
Compare costs in your quotation
Customization options · MOQ guide

Factory vs Trading Company

How to tell a bag factory from a trading company in one visit or one video call: floor area in m², line count, in-house sample room, who answers technical questions, audit access Mon–Sat.
View details →
Audits welcome Mon–Sat
Manufacturing capabilities · About the factory

Packing and Shipping Terms

Send the current requirements for your marketplace and destination, including barcodes, bagging, warnings, carton size and weight. We confirm the packing specification and its cost before production.
View details →
FOB default · Written payment terms
Packing & export · FBA prep

Custom Bag FAQ

Short answers on MOQ (300 pcs), samples (5–7 days), lead time (25–50 days by tier), payment (30 / 70), inspection, shipping and design protection, each linking to the full guide.
View details →
MOQ · Samples · Payment · Shipping
Contact · Get a quote

Bag Tech Pack Guide

What a bag tech pack contains: dimensioned drawing in cm, BOM with denier and GSM, hardware list, logo placement in cm from a reference edge, packing spec. A complete pack keeps an OEM sample at 7–10 days.
View details →
sample in 5–7 working days after specification approval with a full pack
Design & structure · Sample development

All Custom Bag Buyer Guides

The hub: 11 guides indexed by buying stage, a 7-stage buyer journey and a one-table reference of venlinker MOQ, sample, payment and lead time terms.
View details →
11 guides · 7 buying stages
Blog · FAQ

Blog: Articles on Sports Bag Sourcing

Longer articles on sports bag sourcing: fabric choices by season, gym bag design trends, FBA carton planning and what to check on a factory visit. Written by the venlinker design and merchandising team.
View details →
Sourcing articles · Updated monthly
All guides · About venlinker
Bag types

Custom Bags to Reference in Your RFQ: Gym, Yoga, Running, Swim, Travel Categories

Link to a category or sub-type page in your RFQ and the pattern family is fixed without a question. Each page lists 6–8 sub-types with capacity, fabric and standard logo method.

Gym & Training Bags

Duffels 30–55 L, backpacks 20–30 L, totes; 600D–900D polyester standard.
View details →
Gym duffels · Gym backpacks

Yoga & Studio Bags

Mat bags for 61–66 cm mats, totes and studio sets; canvas, RPET and neoprene.
View details →
Mat bags · Pilates totes

Running & Outdoor Bags

Waist packs 1–3 L, belts and hydration packs; 210D–420D nylon.
View details →
Running belts · Hydration packs

Outdoor & Travel Bags

Weekenders 35–50 L, daypacks and dry bags; 1680D polyester and welded TPU.
View details →
Weekenders · Dry bags

Swim & Wet Gear Bags

Mesh swim bags, wet bags and beach totes; TPU-lined, welded in-house.
View details →
Mesh swim bags · Wet bags

Team & Equipment Bags

Team duffels 60–90 L, ball and racket bags; 900D–1680D with 30 cm logo areas.
View details →
Team duffels · Ball bags

Work-Gym Lifestyle Bags

Commuter backpacks with 13–16 in laptop sleeves, totes and crossbody bags.
View details →
Work-gym backpacks · Crossbody

Accessories & Sets

A main bag and matching pouches can share fabric, colours and labels. Ask for the individual-item prices and the complete-set price before deciding what to include in your launch.
View details →
Gym bag sets · Dust bags
Buyer fit

Bag RFQ Checklist for Startups, FBA Sellers, Corporate Buyers and Distributors

Four buyer groups send most first RFQs. Each Who We Serve page shows what that group usually leaves out and the order size we typically see.

Startup & DTC Brands

Usually missing: quantity split and incoterm. Typical first RFQ: 300–1,000 pcs, 1–2 styles, ODM base.
View details →

Amazon FBA & E-commerce Sellers

Usually missing: carton spec and FNSKU. Typical RFQ: 500–2,000 pcs with cartons under 22.7 kg / 63.5 cm.
View details →

Corporate, Event & Promotional

Usually missing: in-hand date. Typical RFQ: 1,000–20,000 pcs, 1 style, 1–2 colour screen print, fixed event date.
View details →

Distributors & Retailers

Usually missing: market and labelling. Typical RFQ: 1,000–10,000 pcs across 3–6 styles with retail packaging.
View details →
FAQ

Bag RFQ Checklist FAQ: What to Include in a Custom Bag Quote Request

Four fields: bag type (photo or link), quantity with colour quantities agreed in your quote, dimensions in cm and fabric. With those we send a price range within 24 hours; the other eight fields tighten lead time and packaging. The quote form is laid out in the same 12 fields.
No. A photo plus the 12 fields is enough for an ODM quote from our 100+ monthly models. A tech pack is needed for OEM, where we build your pattern; it keeps the sample at 7–10 working days. The tech pack guide lists what to include.
Within 24 hours for a complete RFQ; 2–3 email rounds and 3–5 days for one missing quantity, fabric or dimensions. Out-of-network fabric or custom-moulded hardware may need a supplier check that adds 1–2 days to the quote.
Existing showroom samples are free, with courier paid by the buyer. Custom prototypes take 5–7 working days after the specification is confirmed. We quote the prototype fee, courier charge and any sample-fee credit before work starts. sample cost and lead time.
Not if the 12 fields stay the same. Each line (fabric, labour, hardware, logo, packaging) is quoted separately so any change you make afterwards shows its own cost. Order size tiers are 300–1,000, 1,000–5,000 and 5,000–20,000 pcs. See cost factors.
Yes. Files are stored under a project code and used only by the quoting and sample team; an NDA is signed on request before sampling. Screens, embroidery tapes and moulds made for your order are not reused for other buyers.
The quotation and order documents confirm the payment schedule, inspection arrangements and shipment-release requirements. Review these terms before approving the order. packing and shipping terms.
Send the RFQ

Get a Custom Bag Quote From the Factory Within 24 Hours

Paste the 12 fields into the form or attach a tech pack and a logo file. A unit price range, MOQ per colourway, sample cost and lead time come back within one working day; a sample follows in 5–7 days.
Email
info@venlinker.com
Tel / WhatsApp
+86 133 6639 6425
MOQ
300 pieces
Sample
5–7 working days
RFQ Checklist-venlinker
Have a Bag Project in Mind?
Share the bag type, quantity and target delivery date. We will review the details with you.